Who We Are:
At Ave Maria Press, we set hearts on fire by leading people to know, love, and serve God. With a rich legacy of publishing high-quality, trustworthy Catholic content, we are a leader in publishing Catholic theology curriculum, ministry resources, and books on prayer and spirituality. We are seeking a dependable, detail-oriented Temporary Accounts Receivable / Accounts Payable Specialist to support our Accounting and Finance team during a transition period and assist with day-to-day financial operations.
The ideal candidate will be organized, proactive, and able to manage multiple accounting responsibilities in a fast-paced environment. This person should have prior experience supporting accounts payable, accounts receivable, or general accounting functions and possess strong attention to detail and accuracy. The Temporary AR/AP Specialist must be both a collaborative team player and an effective independent contributor, able to meet deadlines, maintain confidentiality, and provide reliable financial and administrative support.
In addition to accounting responsibilities, this role may also provide occasional operational support by assisting with phone coverage and customer transaction support within our Inside Sales department during busy periods or staff absences. Prior experience with Sage 100 accounting software is preferred.
Essential Duties and Responsibilities:
Accounts Payable (AP)
- Process vendor invoices accurately and in a timely manner
- Match purchase orders, receipts, and invoices
- Assist with weekly check runs and ACH payments
- Maintain vendor records and respond to vendor inquiries
- Reconcile vendor statements and resolve discrepancies
- Assist with filing and maintaining AP documentation
- Reconcile corporate credit cards
- Review employee expense reports
Accounts Receivable (AR)
- Process customer payments and apply cash receipts
- Prepare and distribute customer invoices/statements
- Monitor outstanding balances and assist with collections follow-up
- Reconcile customer accounts and resolve payment discrepancies
- Maintain accurate AR records and supporting documentation
General Accounting Support
- Assist with account reconciliations and data entry
- Support month-end close activities as assigned
- Maintain confidentiality of financial and employee information
- Assist with administrative accounting projects and reporting needs
- Collaborate with Accounting, Operations, and internal departments as needed
Administrative & Customer Support
- Provide occasional phone coverage and administrative support as needed.
- Assist the Inside Sales team with customer transaction support, order processing, and payment-related inquiries during peak periods or staff absences.
- Help ensure a positive and professional customer experience across phone and order interactions.
Qualifications
- 2+ years of experience in Accounts Payable, Accounts Receivable, or general accounting support
- Prior experience using Sage 100 preferred
- Experience working with Shopify, eCommerce transactions, or payment platforms strongly preferred.
- Strong attention to detail and organizational skills
- Professional phone and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency in Microsoft Excel and Microsoft Office applications (VLOOKUPs and Pivot Tables are a plus) and experience with mid-to-large tier ERP systems (e.g., NetSuite, Sage, or Microsoft Dynamics)
- Strong communication and problem-solving skills
- Ability to work independently while supporting a collaborative team environment
Preferred Qualifications
- Experience in a small to mid-sized business environment
- Experience with data cleanup, reconciliations, or transition support
Physical / Work Requirements
- Position requires regular onsite presence during standard business hours
- Ability to sit and work at a computer for extended periods
Position Details
- This is a part-time hourly position of approximately 20–25 hours per week between the business hours of 8:00 AM and 4:30 PM (EST), Monday through Friday.
- The position is located at our office in Notre Dame, Indiana. The exact schedule will be discussed and decided upon during the interview and offer stage.
- Travel Expectations: None.
Ready to Apply?
Please send your resume and cover letter to Lisa Hanback at lhanback@nd.edu.
Work Authorization/Security Clearance: Must be legally authorized to work in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.
Ave Maria Press provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
